LEISURE SERVICES DEPARTMENT
Recreation Committee Meeting Minutes July 13th , 2004

Present:
Brian Hughes Council Representative
Gaetan Gosselin Member
Paul Gosselin Member
Dave Morin Member
Johanne Gingras-Loach Member
Paul Gignac Member
Dan Lavigne Member
Mike Stinkowji Member
Tammie Caldwell Director of Leisure Services
Rick Barron Arena & Parks Manager
James Franks Tourism/Event Co-ordinator
Sheryl Gilbert Administrative Assistant
Regrets:
Tom Cambridge Council Representative
Brenda McLennan Member
Sara Kinnear Waterfront Pool/Fitness Centre Manager

OPENING OF MEETING
Paul Gosselin chaired the meeting

ADOPTION OF THE PRECEDING MINUTES
Minutes of the Recreation Committee Meeting held on June 16th, at 7 pm in Council Chambers be approved.

ADDITIONS TO THE AGENDA
NIL

DELEGATIONS
No delegations

STAFF REPORTS

PROGRAMMING REPORT:
ACCEPTED AS PRESENTED
Tammie was please to announce that Al Swartz from “Bassing for Kids” has donated $1000 towards the Camp for children with special needs.

PARKS AND FACILITIES REPORT:
ACCEPTED AS PRESENTED
Rick has spoken to the Haileybury Arena users and they are very interested in starting a Arena Board Ad fund. The users will be sending a letter to Council for approval.

The Communities in Bloom group are meeting on Thursdays at Chartrands. Rick will be attending these meetings.

Brian asked if policies could be put into place concerning the rates for resident and non-resident equipment rentals. Mike also suggested that tent rentals increase to $125, with the extra $25 going to a recovery fund. The tents are approximately $3000 to replace. Brian has brought this up with Council and will report back when a decision has been made.

TOURISM AND SPECIAL EVENTS REPORT:
ACCEPTED AS PRESENTED
Paul Gosselin expressed his gratitude to the staff and many volunteers that helped with the Summerfest/Biker Reunion. Everyone that he spoke to complimented about how well everything was organized. Many local people also complimented all aspect of the weekend. He also reminded everyone that volunteers will be needed for the Haileybury Centennial and everyone is urged to lend a few hours towards this celebration.

Tammie commented that the turn out for the Saturday night dance was indicative of the entertainment. Recording Artists – although more expensive to bring in attract a bigger crowd. Police Officers that helped with security reported that there were very few problems at the dance.

ADMINISTRATION REPORT:
ACCEPTED AS PRESENTED
Mr. Ken Zurby (City’s new CAO) was introduced to the staff at the Waterfront Pool/Fitness Centre and is making his rounds throughout the City. He brings to the table many years of experience. Tammie will invite Mr.Zurby to attend a regular meeting of the Recreation Committee.

SUB-COMMITTEE REPORTS
No reports at this time.

NEW BUSINESS
1. Operational Review of Waterfront Pool/Fitness Centre
A review was presented to the Committee concerning the hours of Operation at the Waterfront Pool/Fitness Centre. The recommendation is to close the Centre at 8:00 pm instead of 10:00 pm on Friday and Saturdays, and that the Centre remain open later for special events was agreed upon and will be brought to Council for approval. The number of users at the facility over the year 2003 were less than 150 which does not warrant the expense of keeping the Facility open.
2. Letter from CJTT: Re: Rental of equipment for Haileybury Centennial
CJTT expressed interest in a reciprocal agreement for equipment rentals. The Committee has agreed to rent the equipment.
3. Letter from CJTT : Re: Damager to BN dish
CJTT reported damages to their BN dish by one of the City’s lawn tractors. The resulting damage caused a four-hour loss of national news coverage for area residents. CJTT would like the City to put a fence around this area to prevent this from happening again. The Committee asked Rick to look into the size and price of a fence to surround this area.
4. Community Action Awards
Referred to the Director of Leisure Services.

OTHER BUSINESS
Mike asked if the handles could be replaced on the 60 and 80 pound dumbbells. He also asked if a dehumidifier could be put in the iron room to help control the rust on some of the equipment.

The lights at the Haileybury Baseball Field #1 were reported to not be working. Rick will be checking into this.

Gaetan asked if he could have a few people to help out for the Dymond Fun Run on Saturday July 24th. James will be sure to advertise the fun run on the Recreation Report. Tammie will provide Gaetan with a purchase order to purchase supplies.

Paul Gignac has found a portable de-fibrillator for the Waterfront Pool/Fitness Centre at a cost of $1800. Paul will send Tammie the information for follow up.

Gaetan informed the Committee that on August 8th – Dymond Youth Baseball will be hosting their annual tournament. He asked that he have 2 students on hand for the weekend to help line the fields and for clean up. Gaetan also asked for Rick to put up the Home Run fence.

James reported that he will be running a Dymond Fun Day on August 20th. This will be a small family oriented celebration with children’s games, and local entertainment.

James asked if Rick could supply more garbage cans at the soccer fields.

Johanne reported that Zenobie Loach has returned from and International Hockey School in Finland. She was the only official from North America to attend.

Tammie reported that Judy Gareh from Team Avalon has won the Women’s Grand Master All Ontario’s Body Building, and is now moving on to the National’s in Edmonton.

Tammie will be checking with into the responsibility of care for the trees in Haileybury.

CORRESPONDENCE
MOVED BY: JOANNE LOACH
SECONDED BY: PAUL GIGNAC
Resolved that the Director of Leisure Services will nominate a Citizen for the Community Action Awards.
CARRIED

MOVED BY: GAETAN GOSSELIN
SECONDED BY: DAVE MORIN
Resolved that the recommendation made in the Operational review of the Pool/Fitness Centre including the final paragraph of the analysis be approved and recommended to Council.
CARRIED

MOVED BY: MIKE STINKOWJI
SECONDED BY: DAN LAVIGNE
Resolved that the City will rent the equipment from CJTT for $200.00.
CARRIED

MOVED BY: JOHANNE LOACH
SECONDED BY: MIKE STINKOWJI
Resolved that the letter from CJTT regarding lawn maintenance around the BN satellite dish be referred to the Manager of Parks and Facilities
CARRIED

ADJOURNMENT
MOVED BY: JOHANNE LOACH
SECONDED BY: MIKE STINKOWJI
Resolved the Recreation Committee adjourn at 8:25 pm.
CARRIED

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