Engineering Services - Bridges, Culverts and Roof Inspections

PW-RFP-001-2024 - Eng. Services – Bridges, Culverts, and Roof Inspections

Objective

This Request for Proposals (RFP) is an invitation to submit proposals for the provision of professional engineering services to document the City’s Biennial Structure Inspections of bridges and large diameter culverts under the jurisdiction of the municipality and the Ontario Structure Inspection Manual. Under this RFP, the City is also desirous to determine costs for inspection of a number municipal buildings / roofs and a number of smaller diameter culverts inspected.

It is the intent of the City of Temiskaming Shores to receive information for evaluating and prioritizing the City’s goal of establishing a long-term capital budget program for good maintenance of the bridge, culvert and roof systems. 

Submission

Submissions must be in a .pdf format and submitted electronically to: tenders@temiskamingshores.ca

Subject Line: PW-RFP-001-2024 “Eng. Services – Bridges, Culverts, and Roof Inspections”

Addressed to: Logan Belanger, Clerk

Proponents will receive an automatic email response to indicate that the submission has been received, and to contact the Municipal Clerk for submission opening details. Contact the Clerk at 705-672-3363 ext. 4136 or at clerk@temiskamingshores.ca, should the Proponent not receive an email from the tenders@temiskamingshores.ca email account.

The closing date for the submission of Proposals will be at 2:00 p.m. local time on Wednesday, January 31^st, 2024.

• late Proposals will not be accepted;
• Proposals by fax will not be accepted;
• Proposals by mail will not be accepted;
• Partial Proposals are not accepted;
• The City reserves the right to accept or reject any or all Proposals;
• The lowest priced Proposal will not necessarily be accepted;
• The City reserves the right to request clarification or supplementary information concerning a Proposal from any Proponent;
• The City reserves the right to enter into negotiations with a Proponent and any changes to the Proposals that are acceptable to both parties will be binding;
• The City reserves the right to confirm with the Proponent, a third party or references (whether provided in the Proposal or not), confirmation of any information provided by the Proponent in their Proposal.
• The Proposals shall be valid for 30 days from submission date.
• Proposals/ Tenders/ Quotations/ Expressions submitted to any email other than tenders@temiskamingshores.ca will not be accepted. Do not copy City staff on any submission email.

The Form of Proposal must be signed in the space provided on the form, with the signature of the Bidder or responsible official of the firm bidding. If a joint Bid is submitted, it must be signed and addressed on behalf of both of the Bidders. Any alterations or cross-outs must be initialed in ink by the Bidder. Failure to do so may result in the rejection of the Bidder’s Proposal by the City.

Line items and total contract price must be clearly indicated. The Bid must not be restricted by a statement added to the Proposal form or by a covering letter, or by alterations to the Proposal form, as supplied by the City of Temiskaming Shores unless otherwise provided herein.

H.S.T.  Tax will be applicable to the supply of labour and equipment.

The City will not be held responsible for Proponent or third-party costs, claims, direct or indirect damages caused by the City exercising its rights reserved in this Section or otherwise expressed or implied in this RFP.

Questions

Any questions with respect to the specifications are to be directed to:

It will be the Proponent's responsibility to clarify any details in question not mentioned in this Proposal before presenting the submission. Questions relating to this proposal must be received by January 19th, 2024, 2:00 p.m. local time.

To ensure fairness to all Proponents, any and all questions that require clarification or that may materially alter this RFP document will be responded to and shared with other Proponents via an addendum, as described herein. Questions received after this date and time will not receive a response. Proponents are notified that any errors or omissions in the proposal may render the proposal invalid.

Full Tender Document