Objective
This Request for Proposals (RFP) is an invitation to submit proposals for the provision of services as an Integrity Commissioner for the City of Temiskaming Shores. The Integrity Commissioner is to administer the respective Council approved Code of Conduct, including providing advice to Members of Council, and investigating complaints. The appointment will be based on an as required basis, for a term of two (2) years, with an option to renew for an additional two (2) years.
Background
Located at the head of Lake Temiskaming, Temiskaming Shores is located in North-eastern Ontario, near the Quebec border. Temiskaming Shores has a population of approximately 9,920, according to the 2016 census. The City of Temiskaming Shores is governed by a seven-member Council comprised of 6 Councillors and 1 Mayor. The City also has various Committees of Council, with members appointed by Council.
The City of Temiskaming Shores has an ongoing matter from a Municipal Conflict of Interest Act complaint filed in 2019. The Decision of the Integrity Commissioner for the City of Temiskaming Shores submitted a report regarding the complaint, and the report was presented to Council at the Regular Meeting on March 16, 2021 (Appendix 01). Subsequently, an application to the court was filed, dated July 14, 2021 (Appendix 02).
Municipalities are authorized to appoint an Integrity Commissioner who reports to council and who is responsible for performing, in an independent manner, the duties defined in Section 223.3 (1) of the Municipal Act, S.O. 2001. The City of Temiskaming Shores adopted a Code of Conduct (Bylaw No. 2014-026), referenced in Appendix 03, governing members of Council during Council, Committee and any other advisory committee meetings; a Procedural By-law (No. 2008-160, as
amended), referenced in Appendix 04 to govern the proceedings of members of Council, and an Accountability and Transparency Policy (By-law No. 2008-077), referenced in Appendix 05. These documents are intended to be reviewed, and may be amended and updated from time-to-time.
Submission
Submissions must be in a .pdf format and submitted electronically to: tenders@temiskamingshores.ca 
Subject Line: CS-RFP-002-2021-01 “Integrity Commissioner Services”
Addressed to: Logan Belanger, Clerk
Proponents will receive an automatic email response to indicate that the submission has been received, and to contact the Municipal Clerk for submission opening details. Contact the Clerk using the coordinates outlined in Section 6, should the Proponent not receive an email from the tenders@temiskamingshores.ca  email account.
The closing date for the submission of Proposals will be at 2:00 p.m. local time on Friday, December 10, 2021.
  • late Proposals will not be accepted;
  • Proposals by fax will not be accepted;
  • Proposals by mail will not be accepted;
  • Partial Proposals are not accepted;
  • The City reserves the right to accept or reject any or all Proposals;
  • The lowest priced Proposal will not necessarily be accepted;
  • The City reserves the right to request clarification or supplementary information concerning a Proposal from any Proponent;
  • The City reserves the right to enter into negotiations with a Proponent and any changes to the Proposals that are acceptable to both parties will be binding;
  • The City reserves the right to confirm with the Proponent, a third party or references (whether provided in the Proposal or not), confirmation of any information provided by the Proponent in their Proposal.
  • The Proposals shall be valid for 60 (days) days from submission date.

 

The City will not be held responsible for Proponent or third-party costs, claims, direct or indirect damages caused by the City exercising its rights reserved in this Section or otherwise expressed or implied in this RFP.