Request for Proposal - CS-RFP-004-2025

Request for Proposal

CS-RFP-004-2025
2026 Municipal Election Internet and Telephone Voting Services

Objective

This Request for Proposal (RFP) invites qualified service providers to submit proposals for the provision of internet and telephone voting system services for the 2026 Municipal and School Board Elections, in accordance with the Ontario Municipal Elections Act, 1996. The selected provider will be responsible for delivering a complete, end-to-end election solution. This will include but is not limited to the training of municipal staff on how to operate internet and telephone voting system services, and consistent monitoring of these services before, during and after the election has been completed.

All services provided must comply with, and where possible exceed, the accessibility requirements under the Accessibility for Ontarians with Disabilities Act (AODA), ensuring equitable access for all electors.

Submission

Bids must be submitted electronically, using the Electronic Bid Submissions Portal on the City’s website:

https://forms.temiskamingshores.ca/Clerk/Bid-Opportunities 

Submissions must be in pdf format and can be no larger than 50 MB.

Subject Line: CS-RFP-004-2025 “2026 Municipal Election Internet and Telephone Voting Services”

Addressed to: Logan Belanger, Clerk

Proponents will receive an automatic email response to indicate that the submission has been received, and to contact the Municipal Clerk for submission opening details. Contact the Clerk at 705-672-3363 ext. 4136 or at clerk@temiskamingshores.ca , should the Proponent not receive a confirmation email.

The City has no liability to the Proponent/ Bidder for any problems encountered, or failure of the Bidder to successfully submit a bid prior to the bid closing time and date. As such, allow sufficient time for a Bid Submission and attachment(s) (if applicable), to resolve any issues that may arise. Bidders are cautioned that the timing of their Bid Submission is based on when the Bid is received by the City.

The closing date for the submission of Proposals will be at 2:00 p.m. local time on Thursday, September 25, 2025.

Questions

Any questions with respect to the specifications are to be directed to:

Logan Belanger, Municipal Clerk
City of Temiskaming Shores
325 Farr Drive
Temiskaming Shores, ON P0J 1K0
Phone: (705) 672-3363 ext. 4136
Email: lbelanger@temiskamingshores.ca

It will be the Proponent's responsibility to clarify any details in question not mentioned in this Proposal by Wednesday, September 17, 2025, 4:30 p.m. local time.

To ensure fairness to all Proponents, any and all questions that require clarification or that may materially alter this RFP document will be responded to and shared with other Proponents via an addendum, as described herein. Questions received after this date and time will not receive a response. Proponents are notified that any errors or omissions in the proposal may render the proposal invalid.

View or print a copy of the full Request for Proposal. 

CS-RFP-004-2025 - Addendum No. 1

CS-RFP-004-2025 - 2026 Municipal Election Internet and Telephone Voting Services