Request for Proposal PW-RFP-006-2026 – Consultant Services – Transit Hub & Community Space

The Corporation of the City of Temiskaming Shores is inviting proposals from qualified consulting firms to provide professional engineering, landscape architecture, urban design and associated services for the planning and detailed design of the Downtown New Liskeard Transit Hub and Community Space.

The project will transform an existing gravel parking area in downtown New Liskeard, between Wellington Street South and Armstrong Street South, into a modern, accessible and multifunctional public space. The proposed redevelopment will establish a centralized transit transfer hub while improving parking, pedestrian connections, stormwater management and opportunities for community activities.

Key Dates

How to Submit

Proposals must be submitted electronically through the City's Electronic Bid Submissions Portal, accessible from the Bid Opportunities page.

• Submissions must be in PDF format and must not exceed 50 MB.
• Subject Line: PW-RFP-006-2026 "Consultant Services – Transit Hub & Community Space"
• Addressed to: Logan Belanger, Clerk
• Required proposal forms must be completed and signed.
• Proponents will receive an automatic email confirming receipt of their submission.
• Proposals submitted by fax, mail or email directly to City staff will not be accepted.
• Late or partial proposals will not be accepted.

Proponents are responsible for ensuring that their submissions are received before the closing deadline and should allow sufficient time to complete the electronic submission process.

Project Overview

The City is advancing transit improvements through the Ontario Transit Investment Fund (OTIF), including the development of a new downtown transit hub in New Liskeard to support local and regional transit connections.

The project site is an existing municipal gravel parking area located between Wellington Street South and Armstrong Street South, south of Whitewood Avenue.

The City is seeking an integrated design that balances transit operations, accessible public parking, pedestrian circulation, community gathering opportunities, environmental sustainability and long-term municipal maintenance requirements.

The successful Proponent will develop alternative concepts, coordinate public consultation, prepare preliminary and detailed designs, provide construction cost estimates and produce tender-ready construction documents.

Scope of Work Highlights

The consulting assignment includes the following principal components:

• Existing Conditions and Site Assessment: Review site conditions, property information, surveys, utility infrastructure, drainage, accessibility, existing EV charging infrastructure and potential regulatory constraints.
• Site Planning and Urban Design: Develop a coordinated site layout incorporating transit operations, public parking, pedestrian connections, landscaping, public amenities, safety and winter maintenance considerations.
• Transit Hub Design: Plan an accessible passenger waiting shelter, public washrooms, boarding areas, transit information provisions, site lighting and potential security infrastructure.
• Transit Circulation and Parking: Assess transit vehicle movements, loading and unloading areas, accessible parking, public vehicle circulation and reconstruction of the existing gravel parking area.
• Stormwater Management: Evaluate site drainage, grading, storm sewer infrastructure and feasible low-impact development solutions, including permeable surfaces, bioswales and rain gardens.
• Community Event Space: Explore flexible public gathering areas and opportunities for a covered Farmers' Market structure, including the potential for phased implementation.
• Municipal Servicing and Electrical Design: Address water and sanitary connections, drainage, electrical servicing, lighting, communications infrastructure and future technology provisions.
• Concept Development and Public Consultation: Prepare at least two design alternatives and facilitate one Public Information Centre to present preliminary concepts and gather community feedback.
• Detailed Design and Tender Preparation: Prepare engineering and design drawings, specifications, cost estimates, supporting documentation and construction tender packages.
• Regulatory Approvals: Identify required permits and approvals and assist the City with the applicable approval processes.

Proposed Infrastructure and Design Deliverables

The proposed development is anticipated to incorporate or evaluate:

• Accessible passenger waiting shelter and seating.
• Two public washroom facilities suitable for all-season operation.
• Electronic transit information displays and route information provisions.
• Dedicated transit vehicle circulation and accessible boarding areas.
• Hard-surfaced public parking and accessible pedestrian routes.
• Exterior lighting, landscaping and public seating.
• Stormwater drainage and potential sustainable infrastructure.
• Potential covered Farmers' Market and community gathering space.
• Electrical servicing, utility coordination and future technology provisions.

Required consulting deliverables include:

• Project work plan, schedule and existing conditions assessment.
• Minimum two concept designs and preliminary construction cost estimates.
• Public Information Centre materials and consultation summary.
• 60% preliminary design submission.
• 90% detailed design submission for City review.
• 100% final sealed drawings, specifications, quantities and construction cost estimate.
• Construction tender documents and technical procurement assistance.
• Recommended construction phasing and cost-saving opportunities.

Public-facing consultation materials must be available in both English and French. The RFP also requests a separate provisional fee for construction administration and part-time inspection services, based on an estimated 250 combined hours.

Project Schedule Requirements

The City intends to advance the project on an accelerated schedule to support expanded transit services in September 2027. The anticipated milestones are:

Proponents must demonstrate their ability to meet the accelerated project schedule, including transit operational readiness by August 31, 2027. Certain non-critical community space improvements may be completed in subsequent phases, provided public safety, accessibility and transit operations are maintained.

Proposal Evaluation Overview

Proposals will be evaluated based on the overall best value to the City using the following criteria:

The City is not obligated to accept the lowest-priced proposal. Selection will be based on the overall evaluation and the Proponent's demonstrated ability to provide the best value.

Important Notes and Compliance Requirements

• Required Forms: Proposals must include the Form of Proposal, Non-Collusion Affidavit, Conflict of Interest Declaration and AODA Compliance Agreement.
• Insurance: The successful Proponent must provide evidence of Commercial General Liability insurance with coverage of no less than $5,000,000 per occurrence, within 10 days of notification of acceptance and before work begins.
• WSIB: The successful Proponent must provide a Workplace Safety and Insurance Board Certificate of Good Standing within 10 days of notification of acceptance and before work begins.
• Accessibility: Proponents must comply with applicable requirements of the Accessibility for Ontarians with Disabilities Act, 2005.
• Buy Ontario: Proponents must comply with applicable requirements of the Buy Ontario Act (Public Sector Procurement), 2025, and associated Municipal Buy Ontario Procurement Directive.
• Professional Qualifications: Engineering drawings requiring professional certification must be sealed by an appropriately licensed Professional Engineer in Ontario.
• Fee Proposal: Proponents must provide a detailed upset-limit consulting fee proposal, exclusive of HST, with provisional construction administration and inspection fees identified separately.
• Proposal Validity: Proposals must remain valid for 30 days from the submission date.
• Addenda: Proponents are responsible for reviewing and acknowledging all addenda issued by the City.

Questions and Contact Information

Questions regarding the RFP specifications must be directed to:

Questions must be received by Friday, November 6, 2026, at 2:00 p.m. local time. Questions requiring clarification or changes to the RFP will be addressed through addenda shared with proponents. Questions received after the deadline will not receive a response.