Request for Quotation – RS-RFQ-002-2026 PFC Flooring Installation

The City of Temiskaming Shores is seeking quotations from qualified contractors for the replacement of approximately 1,947 sq. ft. of flooring at the Waterfront Pool & Fitness Centre.

Deadline for Submitting Questions: Wednesday, September 2, 2026 at 2:00 p.m. local time

Deadline for Responding to Questions: September 3, 2026

RFQ Submission Deadline: Thursday, September 10, 2026 at 2:00 p.m. local time

Final Selection and Notification: September 14, 2026 (estimated)

Last Day for Completion of Work: December 31, 2026

Quotations must be submitted electronically using the Electronic Bid Submissions Portal on the City's website.

• Submission Method: Electronic Bid Submissions Portal only
• File Format: PDF
• Maximum File Size: 50 MB
• Subject Line: RS-RFQ-002-2026 “PFC Flooring Installation”
• Addressed To: Logan Belanger, Clerk

Proponents will receive an automatic email confirming that their submission has been received. If a confirmation email is not received, proponents are directed to contact the Municipal Clerk at clerk@temiskamingshores.ca or 705-672-3363 ext. 4136.

Late quotations will not be accepted. Quotations submitted by fax, mail, direct email to City staff, or as partial quotations will not be accepted.

The project involves the removal of existing tile flooring, preparation of the concrete sub-floor and installation of new vinyl tile flooring, including the required adhesive and moisture barrier, using the manufacturers' recommended installation methods.

The Waterfront Pool & Fitness Centre is located at 77 Wellington St. S., New Liskeard. A formal site meeting is not scheduled; however, the work location is publicly accessible and bidders are strongly encouraged to visit the site and familiarize themselves with the project before submitting a quotation.

• Provide all labour, tools, equipment and supervision necessary to complete the work.
• Move desks and furnishings as required and relocate them within the facility during the work.
• Remove and dispose of approximately 1,947 sq. ft. of existing tile flooring.
• Complete minor flooring repairs as necessary.
• Prepare the existing concrete floor for installation in accordance with the specified manufacturer's requirements.
• Install the required moisture vapor barrier where necessary.
• Install the new vinyl tile flooring, moldings and related materials.
• Ensure the substrate is properly prepared and suitable for installation before proceeding.
• Bring any deficiencies or conditions that may affect installation to the City's attention before proceeding.
• Reinstall desks and furnishings following completion of the flooring work.
• Complete daily clean-up throughout the project.

All flooring materials, including flooring, moisture barrier and adhesive, will be provided by the City and stored on site at the Pool & Fitness Centre.

• Flooring: AMERICAN BILTRITE Sonata Estate Oak Light Grey (CEO-01-5F1) vinyl tile flooring
• Moisture Barrier: TEC Liquidam EZ Moisture Vapor Barrier
• Adhesive: AMERICAN BILTRITE AD-599MR One-Part Polyurethane Adhesive

Installation must be completed in accordance with the manufacturer's preparation, product data and installation instructions included with the RFQ.

The contractor must provide an estimated work duration and project schedule at least two weeks in advance to allow the City to coordinate continued public access to the facility.

All work must be completed in a professional manner and in accordance with applicable manufacturer's instructions, product requirements and generally accepted flooring installation practices. The project must be completed no later than December 31, 2026.

Quotations that comply with the terms, conditions and specifications of the RFQ will be evaluated based on:

• Price within the allocated budget
• Availability to perform the work and/or supply goods
• Previous performance evaluations

The City reserves the right to accept or reject any or all quotations, and the lowest-priced quotation will not necessarily be accepted. Award of the contract may be subject to the approval of City Council.

• Quotations must remain valid for 60 days from the submission date.
• The Form of Quotation must be completed and signed by the bidder or responsible official.
• The required Form of Quotation, Non-Collusion Affidavit and Conflict of Interest Declaration must be submitted.
• Proponents are responsible for reviewing and acknowledging all addenda issued by the City.
• The successful proponent must maintain Commercial General Liability Insurance of no less than $2,000,000 per occurrence, with the City of Temiskaming Shores named as an additional insured and a cross-liability clause.
• The successful proponent must provide a Certificate of good standing from the Workplace Safety & Insurance Board (WSIB).
• The bidder must comply with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and applicable regulations.
• Proponents are responsible for compliance with applicable occupational health and safety requirements.
• Any proprietary or confidential information contained in a quotation should be clearly identified.
• HST is applicable to the supply of labour and equipment.

Questions Regarding Specifications

Mathew Bahm
Director of Recreation
City of Temiskaming Shores
325 Farr Drive
Temiskaming Shores, ON P0J 1K0
Phone: (705) 672-3363 ext. 4106
Email: mbahm@temiskamingshores.ca

Questions must be received by Wednesday, September 2, 2026 at 2:00 p.m. local time. Questions received after this deadline will not receive a response.

Submission Confirmation Contact

Logan Belanger, Clerk
Phone: 705-672-3363 ext. 4136
Email: clerk@temiskamingshores.ca