Request for Tender - PW-RFT-005-2026

Request for Tender

PW-RFT-005-2026
Asphalt Patching Services

Objective

The City of Temiskaming Shores is desirous to procure a qualified Contractor for the provision of asphalt patching at various locations in the Temiskaming Shores area and subject to specifications listed within.

Scope of Work

The City requires asphalt patching at several locations to form this contract. The Contractor therefore should have considered and made allowance for the transportation of equipment to any location within the boundaries of Temiskaming Shores which for the sake of this Tender is considered to be Uno Park Road to the north, Pipeline Road and Firstbrook Line to the west, Louise St. (North Cobalt) to the south, Silver Center Rd. and Dymond/Harris boundary line and Sales Barn Road to the East.

The Contractor is expected to supply all materials as per specifications, labour and equipment for the successful installation of asphalt patches located at various locations within the City boundaries. It is understood that the Contractor shall have sufficient knowledge and expertise in the asphalt repair process and shall have the ability to administrate the project as well as operate all equipment.

The work shall commence within one week of notification and only upon receipt of required documentation, weather permitting and at the City’s discretion. The Contractor shall endeavor to complete each repair within a reasonable time and the Contractor shall endeavor to complete the contract prior to November 1st. The Contractor shall work continuously (weather permitting) until the work is completed within the time period specified.

The use of an asphalt spreader shall be used in all areas large enough to accommodate the said equipment.

The City’s work crews shall not perform any preparation work in reference to cutting, and the Contractor assumes all responsibility for site preparation including cutting the specified area to define an accurate and smooth edge on all sides of repair.

The City shall designate one (1) or more City Employee(s) to work with and collaborate with the Contractor and Contractor’s work crew with regards to the work. The City Employee shall designate excavation repair area and further agree to size and depth of asphalt patch. The City Employee is to be considered as the City’s on-site representative but not the onsite Supervisor. The onus for Contract compliance remains with the Contractor.

The Contractor assumes all responsibility for placing of granular material and compaction. It is the responsibility of the Contractor to provide finishing grade in order to guarantee an acceptable repair.
The Contractor shall place asphalt in the designated thickness in each respective location. Application shall be either a single 50 mm lift or / and two lifts totaling 90 mm maximum. The aforementioned 50 and 90 mm lifts will be the only depths the City will pay for. The actual 50 mm and 90 mm depth locations shall be confirmed by the Transportation Superintendent or his designate prior to placement. Measurement for payment shall be in square meters conforming to O.P.S.S. 310 (April 2021) and shall constitute full payment for equipment, labour and material required to do the work.

The Successful Contractor hereby understands and agrees that as part of this agreement, The Contractor shall submit to the Transportation Superintendent or his designate, a monthly summary, on the last day of each month, Schedule “C” within, describing the exact date, location (street address) and exact final area, the measurements and depth for the purposes of re-conciliation by the City. Monthly invoices shall be submitted for payment and reconciliation by the City.

Submission

Bids must be submitted electronically, using the Electronic Bid Submissions Portal on the City’s website:

https://forms.temiskamingshores.ca/Clerk/Bid-Opportunities 

Submissions must be in pdf format and can be no larger than 50 MB.

Subject Line: "PW-RFT-005-2026 Asphalt Patching Services”

Addressed to: Logan Belanger, Clerk

Proponents will receive an automatic email response to indicate that the submission has been received, and to contact the Municipal Clerk for submission opening details. Contact the Clerk at 705-672-3363 ext. 4136 or at clerk@temiskamingshores.ca , should the Proponent not receive a confirmation email.

The City has no liability to the Proponent/ Bidder for any problems encountered, or failure of the Bidder to successfully submit a bid prior to the bid closing time and date. As such, allow sufficient time for a Bid Submission and attachment(s) (if applicable), to resolve any issues that may arise. Bidders are cautioned that the timing of their Bid Submission is based on when the Bid is received by the City.

Questions

Any questions with respect to the specifications are to be directed to:

Mitch McCrank, CET, PMP
Director of Transportation Services
City of Temiskaming Shores
325 Farr Drive
Temiskaming Shores, ON P0J 1K0
Phone: (705) 672-3363 ext. 4113
Email: mmccrank@temiskamingshores.ca

The closing date for the submission of the Tender will be at 2:00 p.m. local time on March 4th, 2026.

View or print a copy of the full Request for Quotation. 

PW-RFT-005-2026 Asphalt Patching Services