Lottery

Lottery Licences

Eligible Organizations

To be eligible, charitable and / or religious organizations must fall under one of the following categories:

Relief of poverty
Advancement of religion
Advancement of education
Charitable purposes beneficial to the community (ex: service clubs, youth groups)

Each organization must:

Have been in existence for at least one year.
The organization must demonstrate that it is established to provide charitable services in Ontario; and use proceeds for objects or purposes that benefit Ontario residents only.
The organization's income must not be paid or used for the personal benefit of its members, its members' relatives or anyone who is not at arm's length from the organization.
Assume full responsibility for the conduct and management of its lottery events.

Eligibility Review

An eligibility review must be conducted on all first-time applicants before they will be issued a lottery licence. The following documents must be included in your eligibility package:

Copy of Letters Patent (if applicable)
Copy of constitution and by-laws
Copy of budget for the current year
Copy of financial statements for the preceding year
List of Board of Directors
Latest report to the Public Guardian and Trustee
Charitable number for income tax purposes
Copy of Notification of Charitable Registration letter from the Canada Revenue
Agency with any supporting documentation indicating the applicant's status and terms of registration
Copies of charitable returns to the Canada Revenue Agency for the previous calendar year
Detailed description of activities
Copy Annual Report

Getting Your Licence

All application forms are available online, please view below. You can also pick up your application at the City Hall located at 325 Farr Drive in Haileybury.

If you have any questions on the application process you can contact the Lottery Licensing Department at:

Stephanie Leveille
Phone | 705-672-3363
Email | sleveille@temiskamingshores.ca

Policies

View the list of policies relater to Lottery Licences

By-Law No. 2009-050 - Lottery Licensing Policy

AGCO Lottery Licensing Policy Manual

AGCO Website

Types of Lotteries

Bazaars

About

A bazaar is a sale of goods held to raise money for a charity. Municipalities may issue licences to allow eligible organizations to conduct and manage lottery events in conjunction with a bazaar, provided the lottery events are ancillary to the bazaar itself.

In order to receive a Bazaar licence your group must be eligible under the Alcohol and Gaming Commissions rules and regulations to receive lottery licences. Please visit the AGCO-Lottery Licensing Policy Manual to determine if your group could be eligible to conduct lottery events at a bazaar.

All eligible groups must comply with the Bazaar licensing Terms and Conditions set out by the AGCO and Rules and Regulations set out in the Municipal Lottery Licensing Policy at all times.

There are four types of lottery events which are permitted at a bazaar:

Wheels of fortune (max. bets $2)
Bingo (max. $500)
Raffle (max. $500)
Penny sale

Application and Report

To apply for a bazaar licence a group must file the following documents with the City:

Application
Payment for the licence fee (3% of total prize value, cheque only)

Once the Bazaar has taken place, you have 30 days to file your report including all documents listed below:

Report
Bank statements for the entire period of the licence (if previous licence, should include from the end of that licence)
Copy of all cancelled cheques.
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.

Forms

Application

Report

Terms and Conditions

Bingos

About

A bingo is a game of chance where players are awarded a prize for being the first to complete a specified arrangement of numbers on bingo paper, based on numbers selected at random. A municipality can issue a licence for a prize board not exceeding $5,500 for the following types of bingos:

Regular or Special Bingo
Media Bingo
Bingos held in a pooled bingo hall

In order to receive a Bingo licence your group must be eligible under the Alcohol and Gaming Commissions rules and regulations to receive lottery licences. Please visit the AGCO-Lottery Licensing Policy Manual to determine if your group could be eligible to conduct bingos.

All eligible groups must comply with the Bingo licensing Terms and Conditions, applicable to their type of bingo, set out by the AGCO and Rules and Regulations set out in the Municipal Lottery Licensing Policy at all times.

Regular or Special Bingo

To apply for a Regular or Special licence a group must file the following documents with the City:

Application
Payment for the licence fee (3% of total prize value, cheque only)
A copy of the house rules
A copy of the game schedule (including card colors and card prices
Bank statement showing that the group is financially able to cover the prize board

Once the Bingo event has taken place, you have 30 days to file your report including all documents listed below.

Report
Bank Reconciliation
Bank statements for the month
Copy of all cancelled cheques
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.

Media Bingo

To apply for a Media Bingo licence a group must file the following documents with the City:

Application
Payment for the licence fee (3% of total prize value, cheque only)
A copy of the house rules
A copy of the game schedule (including card colors and card prices
Bank statement showing that the group is financially able to cover the prize board

Once the Bingo event has taken place, you have 30 days to file your report including all documents listed below.

Report
Bank Reconciliation
Bank statements for the month
Copy of all cancelled cheques
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.

Pooled Bingo

To apply for a Pooled Bingo licence a group must be part of a bingo association which oversees the pooling of the bingo events. The group must file the following documents with the Hall Charities Administrator on or before the dates specified in the Municipal Lottery Licensing Policy:

Application
The HCA is responsible for filing this application with the Municipal Office and will be responsible for paying lottery licensing fees.

Once the Bingo event has taken place, you have 15 days to file your Charitable Gaming Event Report with the HCA.

Every month you are also required to file the following documents with the Municipal Office:

Report
Bank Reconciliation
Bank statements for the month
Copy of all cancelled cheques
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.
Out of Pocket Expense Sheet

Forms

Regular and Special -Application

Regular and Special -Bank Reconciliation

Regular and Special-Report

Regular and Special-Terms and Conditions

Media-Application

Media-Report

Media-Terms and Conditions

Pooled-Application

Pooled-Bank Reconciliation

Pooled-Event Report

Pooled-Monthly Report

Pooled-Out of Pocket Expense Sheet

Pooled-Terms and Conditions

Break Open Tickets

About

Break Open Tickets are instant win lottery tickets, commonly known as pull tab or Nevada tickets. They are a device made of cardboard, which has one or more perforated cover window tabs concealing winning and losing numbers or symbols which are revealed by tearing off the cover tab.

In order to receive a Break Open Ticket licence your group must be eligible under the Alcohol and Gaming Commissions rules and regulations to receive lottery licences. Please visit the AGCO-Lottery Licensing Policy Manual to determine if your group could be eligible to conduct Nevada sales.

All eligible groups must comply with the Break Open Ticket licensing Terms and Conditions set out by the AGCO and Rules and Regulations set out in the Municipal Lottery Licensing Policy at all times.

Application and Report

To apply for a Break Open Ticket licence a group must file the following documents with the City:

Application
Payment for the licence fee (3% of total prize value, cheque only)

Once the Nevada sales have been completed (all boxes sold or expiry of the licence), you have 30 days to file your report including all documents listed below.

Report
Bank Reconciliation
Bank statements for the entire period of the licence (if previous licence, should include from the end of that licence)
Copy of all cancelled cheques
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.

All tickets winning tickets over $1 must be kept for 90 days. Both winning tickets and unsold tickets must be destroyed once the 90 day period has expired. Once the tickets have been destroyed an Affidavit of Destruction of Tickets must be filed with the Municipal Office.

Forms

Application

Bank Reconciliation

Report

Affidavit of Destruction of Tickets

Terms and Conditions

Schedule of Expense Maximums

Raffles

About

A raffle is a lottery scheme where tickets are sold for a chance to win a prize at a draw. Raffle prizes may consist of merchandise or cash, or a combination of the two. There are a number of raffle types which require licensing such as:

Stub Draw
Elimination Draw
Calendar Draw
50/50 Draw
Bossy Bingo

In order to receive a raffle licence your group must be eligible under the Alcohol and Gaming Commissions rules and regulations to receive lottery licences. Please visit the AGCO-Lottery Licensing Policy Manual to determine if your group could be eligible to conduct raffles.

All eligible groups must comply with the Raffle licensing Terms and Conditions set out by the AGCO and Rules and Regulations set out in the Municipal Lottery Licensing Policy at all times.

Application and Report

To apply for a raffle licence a group must file the following documents with the City:

Application
Ticket Template (As a mock up ticket is required with every Raffle Application, this ticket can be used as a guideline when making your own. The style of the ticket is up to the organization but the Provincial Terms and Conditions require the information outlined below to be incorporated into your ticket.)
Payment for the licence fee (3% of total prize value, cheque only)

Example

Raffle Ticket Sample

The maximum number of tickets which can be printed is based on the total value of the prize and can be calculated using the following formula: Total Prize Value / 20% / Price per ticket

Once your draw has taken place, you have 30 days to file your report including all documents listed below.

Report
Ticket Inventory Report
Bank statements for the entire period of the licence (if previous licence, should include from the end of that licence)
Copy of all cancelled cheques
Copy of all invoices, letters, receipts, etc. pertaining to withdrawals from the account for this licence period.
List of Winners

All tickets, both sold and unsold must be kept for 1 year following the draw date. After the one year period has expired, the group is required to file an Affidavit of Destruction of Tickets with the Municipal Office.